ASYBY LAKE PROTECTIVE ASSOCIATION CONSTITUTION
being a by-law to adopt a constitution for Ashby Lake Protective Association
WHEREAS it is deemed advisable to adopt a
constitution setting forth the aims and projects for the Corporation,
qualifications for membership and other matters relating generally to the
transaction of the affairs of Ashby Lake Protective Association;
BE IT ENACTED as a by-law of
Ashby Lake Protective Association as follows:
aims and objects of the Corporation shall be
- To promote the cultural and
social interests of the seasonal and permanent residents and land owners
on Ashby Lake, in the
Township of Ashby.
- To promote the interests of,
and advance plans for, the advantage of seasonal and permanent residents
and land owners on- the said Ashby
- To promote aquatic, social
and other activities for the benefit of all residents and land owners on
Ashby Lake and vicinity;
- To study and report on all
Municipal and provincial Government plans affecting the residents or uses
of land on Ashby Lake and vicinity, and to make representations to the
various levels of Government with respect to all such matters.
MEMBERSHIP AND VOTING:
A Full Member of the corporation is the owner
owners of one Ashby-Lake property, or property on the access
road from highway 41 to Ashby Lake, with a building or buildings
on it, who has paid the corporation dues for the current year.
A Full Member may purchase only
one (1) full membership.
1(iii) A Full Member is entitled to
cast two (2) votes on all resolutions of the corporation and
such votes shall be exercised only at regularly constituted corporation
meetings when the vote is taken and not by proxy ballot.
The Executive Committee may, by special
resolution, waive the requirements of full membership and allow any other
person to be a Full Member. Such special resolutions must
be ratified by the full membership at the next annual general meeting.
An Associate Member of the
corporation is anyone who is not a full member and who has paid the
association dues for the current year.
An Associate Member has all the rights and
privileges of a Full Member with the exception of voting. An Associate
Member is not entitled to vote on resolutions.
- The executive
committee shall be five (5), whose term of office shall be for
two (2) years. The executive are to be considered directors where
- Any active
member of the Corporation whose annual dues are paid up for the year
preceding the annual election, shall be eligible for election. Any
executive whose term of office is expiring shall be eligible for
- Any vacancy
on the Executive Committee created by the resignation or death of any
executive, or any other causes, shall be filled upon the passing of a
Resolution by the remaining executive appointing an active member to serve
the balance of the term of the retired executive.
Annual Dues & Special Assessment:
annual fee for membership shall be such amount as may be determined from
time to time by Resolution of the Membership;
Privileges of Membership:
1. All active members,
together with all members of their immediate family (including sons, daughters, parents and grandparents), shall be
entitled to participate in all activities of the Corporation save and except
for the purpose of voting on any Resolution, by-law or election of officers of
Notice of Meetings:
- Notice of any annual
meeting, or general meeting, of the Corporation shall be given by ordinary
mail addressed to the last known address of all members at least fifteen
(15) days before the day set for such meeting;
- Notice of Executive
Committee meeting shall be given in writing addressed to the director at
his last known address at least seven (7) days before the date of the
holding of such meeting, provided that if notice is given to any executive
by direct communication by telephone, personally or by wire, the
requirement of notice in writing shall be waived. Such notice by direct
communication may be given forty-eight hours in advance of any meeting of
the Executive Committee. Notice in writing shall be deemed to have been
given on the day following the day on which it is mailed by prepaid
Officers of the Corporation:
- There shall
be a President, a First Vice-President, a Second Vice-President, a
Secretary and a Treasurer. The officers shall be elected by the membership
from among their number.
Duties of President
& Vice President:
- The President
shall, when present, preside at all meetings of the members of the
Corporation and of the Executive Committee. The President shall also be charged with the general
management and supervision of the affairs and operations of the
Corporation. The President with the Secretary or
other officer appointed for the purpose shall sign all by-laws and
membership certificates. During the absence or inability of the President,
his duties and powers may be exercised by the First Vice-President, and in
his absence by the Second Vice-President, and if a Vice President or such
other director as the board may from time to time appoint for the purpose,
exercises any such duty or power, the absence or inability of the
President shall be presumed with reference thereto.
Duties of Secretary:
The Secretary shall
be ex officio clerk of the Executive
Committee and record all facts and minutes of
all proceedings in the books kept for that purpose. He shall give all notices required
to be given to members and to executive. He shall be the custodian of
the seal of the Corporation and of all books, papers, records, correspondence, contracts and other documents,
belonging to the Corporation which he shall deliver up only when authorized by
a resolution of the Executive Committee to do so and to such person or persons
as may be named in the Resolution, and he shall perform such other duties as
may from time to time be determined by the Executive Committee.
Treasurer, or person performing the usual duties of a Treasurer, shall
keep full and accurate accounts of all receipts and disbursements of the
Corporation in proper books of account and shall deposit all moneys or
other valuable effects in the name and to the credit of the Corporation in
such bank or banks as may from time to time be designated by the
Executive Committee. He shal1 disburse the funds of the Corporation
under the direction of the Executive Committee, taking proper vouchers
therefore and shall render to the Executive Committee at the regular
meetings thereof or whenever
required of him, an account of all his transactions as Treasurer, and of
the financial position of the Corporation. He shal1 also perform such other duties as may from time to time
be determined by the Executive Committee.
Duties of other
- The duties of
all other officers of the Corporation shall be such as the terms of their
engagement call for or the Executive Committee requires of them.
Seal of the
- The seal of
the Corporation, an impression whereof is stamped in the margin hereof, shall be the Seal of
Execution of Documents:
- Deeds, transfers, licences, contracts and engagements on
behalf the Corporation shall be signed by either the President, First Vice-President
or Second Vice-President and by the Secretary, and the Secretary shall
affix the seal of the Corporation to such instruments as require the same.
- Contracts in the ordinary
course of the Corporation's operations may be entered into on behalf of
the Corporation by the President and Secretary or by any person authorized
by the Executive Committee.
Books and Records:
The executive shall
see that all necessary books and records of the Corporation required by the
by-laws of the Corporation or by any applicable statute or law are regularly
and properly kept.
Amendments to this By-Law:
- No amendment to this by-law
shall be valid unless passed by two-thirds of the members of the Executive
Committee present at a meeting to be called for the purpose-of considering
until ratified at a general meeting of the Corporation purpose of considering and approving
A quorum of the
meeting of the Corporation shall require the attendance of not less than
fifteen (15) paid up active members of the Corporation. A quorum of the Executive Committee shall consist
of not less than three (3) directors.
votes at any meeting of the corporation shall be by a show of hands unless
a secret ballot is demanded by at least two (2) full members present.
ENACTED AND PASSED at a meeting of the Executive Committee held
on the second day of September 1989
X Robert B. Scott
APPROVED at a general meeting of the Corporation held on the
third day of September 1989
X Robert B. Scott